Scheduling our regular UX team iteration plan meetings

Barbara Glover barbara.glover at
Fri Jan 25 19:06:30 UTC 2008

Hi Daphne
While I'm open for any day, I know we did have regular meetings in  
the fall on Tuesdays.  That is earlier in the week and iteration as  
well as not being a Monday.  I'll throw that out as another possibility.


On 25-Jan-08, at 1:58 PM, Daphne Ogle wrote:

> One thing I'm wondering about is the timing in regards to the start  
> of an iteration.  Our iterations start on a Monday and end 2 weeks  
> later on Friday.  Does it make more sense to meet closer to the end  
> of an iteration or right at the beginning?  I'm thinking if we meet  
> Wednesday we'll still have 2 to 3 days of work left in an  
> iteration.  Does that matter?
> We talked about moving forward that we'd like to have the project  
> leads do the work of breaking out the tasks for and iteration and  
> move any forward from the previous iteration that didn't get  
> complete prior to the planning session.  If that's the case we  
> could meet at the start of the iteration (I know Monday's are hard  
> so it's a tradeoff) and be ready to hit the ground running.
> The other question I have is how long should the meeting be?  I  
> suggest we schedule 2 hours and just use what we need.
> Thoughts?  Toronto folks -- when do you have your internal planning  
> meetings in relation to your iteration schedule?
> -Daphne
> On Jan 24, 2008, at 1:56 PM, Colin Clark wrote:
>> Hi all,
>> Fair enough. So does Wednesday at 12:30 pm PST/3:30 pm EST work  
>> for everyone? This seems like it might dig into lunch time on the  
>> west coast. Does this work, or are there other suggestions?
>> Colin
>> On 24-Jan-08, at 3:17 PM, Allison Bloodworth wrote:
>>> I think the no Fridays request is a good idea, and we might even  
>>> want to avoid Mondays due to them often being. The one problem I  
>>> see with scheduling the meetings up right next to each other is  
>>> we've been trying to start doing a bit more preparation for the  
>>> Sakai UI meeting (which will I think every other week will be  
>>> dedicated to design patterns, and include other members of the  
>>> Open Source Design Pattern library community), and this might  
>>> make it a bit harder to do so. My preference would be to have a  
>>> little time between the meetings, perhaps just a half hour? That  
>>> timing could actually be perfect since folks would all be  
>>> reminded we have a Sakai UI meeting coming up momentarily which  
>>> could jog their memory to do any needed prep work. Otherwise,  
>>> there are usually emails to be read. :)
>> ---
>> Colin Clark
>> Technical Lead, Fluid Project
>> Adaptive Technology Resource Centre, University of Toronto
> Daphne Ogle
> Senior Interaction Designer
> University of California, Berkeley
> Educational Technology Services
> daphne at
> cell (510)847-0308

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