Scheduling our regular UX team iteration plan meetings

Daphne Ogle daphne at
Fri Jan 25 18:58:13 UTC 2008

One thing I'm wondering about is the timing in regards to the start  
of an iteration.  Our iterations start on a Monday and end 2 weeks  
later on Friday.  Does it make more sense to meet closer to the end  
of an iteration or right at the beginning?  I'm thinking if we meet  
Wednesday we'll still have 2 to 3 days of work left in an iteration.   
Does that matter?

We talked about moving forward that we'd like to have the project  
leads do the work of breaking out the tasks for and iteration and  
move any forward from the previous iteration that didn't get complete  
prior to the planning session.  If that's the case we could meet at  
the start of the iteration (I know Monday's are hard so it's a  
tradeoff) and be ready to hit the ground running.

The other question I have is how long should the meeting be?  I  
suggest we schedule 2 hours and just use what we need.

Thoughts?  Toronto folks -- when do you have your internal planning  
meetings in relation to your iteration schedule?


On Jan 24, 2008, at 1:56 PM, Colin Clark wrote:

> Hi all,
> Fair enough. So does Wednesday at 12:30 pm PST/3:30 pm EST work for  
> everyone? This seems like it might dig into lunch time on the west  
> coast. Does this work, or are there other suggestions?
> Colin
> On 24-Jan-08, at 3:17 PM, Allison Bloodworth wrote:
>> I think the no Fridays request is a good idea, and we might even  
>> want to avoid Mondays due to them often being. The one problem I  
>> see with scheduling the meetings up right next to each other is  
>> we've been trying to start doing a bit more preparation for the  
>> Sakai UI meeting (which will I think every other week will be  
>> dedicated to design patterns, and include other members of the  
>> Open Source Design Pattern library community), and this might make  
>> it a bit harder to do so. My preference would be to have a little  
>> time between the meetings, perhaps just a half hour? That timing  
>> could actually be perfect since folks would all be reminded we  
>> have a Sakai UI meeting coming up momentarily which could jog  
>> their memory to do any needed prep work. Otherwise, there are  
>> usually emails to be read. :)
> ---
> Colin Clark
> Technical Lead, Fluid Project
> Adaptive Technology Resource Centre, University of Toronto

Daphne Ogle
Senior Interaction Designer
University of California, Berkeley
Educational Technology Services
daphne at
cell (510)847-0308

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